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Privacy Policy

Effective date: October 10, 2026

Provider: W. D. Data Solutions, LLC (“Prospekt,” “we,” “us,” or “our”).
Contact: support@prospektsports.com

1. Overview

Prospekt is a mobile app and companion website for tracking baseball and softball performance — recording pitches, at-bats, game statistics, and optional game video for players, parents, and coaches. This policy explains what information we collect, how we use it, who we share it with, and the choices and rights you have.

This app is a general-audience product intended for use by athletes and their parents/guardians and coaches — it is not directed to children under 13. Because many players tracked in Prospekt are minors, please read Section 6 (Children’s Privacy) carefully.

2. Who Can Use Prospekt

We ask for your date of birth before we ask for or collect an email address, a password, or any other information, and we route you based on the answer:

  • Under 13: The signup is stopped immediately. No account, email address, or other information from the attempt is created or retained. A player under 13 can only be represented on Prospekt through a managed profile that a parent or legal guardian creates and controls from their own account.
  • Ages 13–17: Before completing signup, we show a summary of what information is collected, how it is used, and that sharing is off by default and controlled by the account holder. You confirm you are at least 13; we recommend a parent or guardian know you’re creating the account.
  • 18 and over: May create and manage their own account, and may add managed profiles for other players (such as their own children).

3. Information We Collect

Account information

  • Email address and password (used for authentication).
  • If you claim an existing (previously unclaimed) player profile, or change the email address on your account, we send a one-time verification code to confirm you can receive email at that address.

Profile information

  • First and last name (the only required fields for a managed player), plus primary sport.
  • Optional: date of birth, high school graduation year, city/state, batting/throwing handedness, jersey number, team associations.

Performance and game data

  • Pitches, at-bats, outcomes, hit locations, velocities, and related statistics you record.
  • Notes you add to games or sessions.
  • Team, roster, and opponent associations.

Media you choose to record

  • Game video clips captured during tracking, when you turn recording on.
  • Audio, including video audio and optional voice notes (which may be transcribed using on-device/Apple speech recognition).
  • A photo you choose to upload of a printed or handwritten stat sheet, showcase grade sheet, or box score, so it can be transcribed into your records (see Section 5). We do not keep the photo itself after transcription.

Information about managed players

  • A parent/guardian may create profiles for other players (e.g., their child or team members), when proper consent has been obtained, including the profile and performance data described above for those players. Only a first and last name are required — every other field is optional and can be left blank.

Technical and diagnostic information

  • App preferences stored on your device (e.g., pitch-tracking settings).
  • Crash and performance diagnostics collected automatically through Firebase Crashlytics (Google), so we can find and fix bugs. This data is not linked to your identity and is not used to track you.
  • We do not use third-party advertising identifiers and do not track you across other companies’ apps or websites.

4. How We Use Information

We use the information above to:

  • Create and maintain your account and profile(s);
  • Record, store, calculate, and display your statistics and game data;
  • Store and play back game video you record;
  • Generate written development reports and transcribe uploaded stat sheets (see Section 5);
  • Match players to teams and manage following/sharing relationships you set up;
  • Operate, maintain, secure, and improve the app;
  • Communicate with you about your account (e.g., password resets, receipts).

We do not sell your personal information, and we do not use it for third-party advertising.

5. AI-Assisted Features

Prospekt offers optional features that use an AI processor, Anthropic (Claude), to help you get more out of your data:

  • Development reports. Aggregated performance data (and a player’s first name, last initial, and batting/throwing handedness) is sent to Anthropic to generate a written report, only when you request one. We do not send a player’s email, date of birth, physical address, account ID, or any authentication information to Anthropic for this or any other AI-assisted feature.
  • Stat sheet and photo transcription. If you choose to upload a photo or file of a stat sheet, showcase grade sheet, or box score, its contents are sent to Anthropic to be transcribed into text or a spreadsheet row. The image itself is not retained after transcription.

These features only run when you actively use them — nothing is sent to Anthropic automatically in the background.

6. Children’s Privacy

We take the privacy of young athletes seriously. See also Section 2 of our Terms of Service, which describes this in more detail.

  • Children under 13 cannot create their own accounts. Their profiles can only be created and managed by a parent or legal guardian — or another adult who represents that they have obtained the necessary parental or guardian consent — from that adult’s own account.
  • Only a first and last name are required to create a managed player’s profile — initials are accepted if you’d rather not enter a full name — and every other field, including date of birth, is optional.
  • The account holder managing a child’s profile can review, correct, and delete the child’s information at any time within the app, and can delete the child’s profile entirely.
  • We do not condition a child’s participation on disclosing more information than is reasonably necessary.
  • A child’s stats, games, and video are not visible to anyone outside the account without the account holder’s explicit, individual approval (see Section 7).
  • We do not knowingly collect personal information directly from children under 13 without an adult’s involvement. If you believe a child has provided us information without proper involvement from a parent or guardian, contact us at support@prospektsports.com and we will delete it.

7. How We Share Information

We share information only as needed to operate the app:

  • Service providers / infrastructure. We use Supabase for cloud database hosting, authentication, and file storage; Firebase (Google) for crash/diagnostic reporting; and Resend to send transactional emails (such as password resets and access-request notifications). Video is stored privately and served only through short-lived, expiring links — it is never publicly accessible by a plain URL.
  • AI processor. Anthropic, as described in Section 5.
  • Payment processor (when purchases are available). In-app purchases are handled by Apple through the App Store; we receive confirmation that a purchase was made, not your full payment details.
  • Other users you choose to share with. Stats, games, and video are private by default. You can approve two kinds of access: an in-app follow/tracker request from another Prospekt user (which you approve individually), or a request submitted through a player’s public page by someone providing their name and email (which you also approve individually — the private link is emailed only to the approved address, and can be revoked at any time).
  • Legal and safety. We may disclose information if required by law or to protect rights, safety, and security.

We do not sell personal information and do not share it for cross-context behavioral advertising.

8. Data Retention and Deletion

  • Your data is retained while your account is active.
  • Video is not kept indefinitely. Recording video for a player requires an active subscription (or a one-time free trial game). If a subscription lapses, that player’s video is deleted on a schedule following the lapse, with advance email notice to the account holder before deletion.
  • A request to view a player’s public page that is denied or never acted on is automatically deleted after a limited retention window.
  • You can delete your account at any time from within the app (Profile → Delete Account). This permanently removes your profile, tracked games, statistics, and recorded video, and deletes your authentication record. A parent/guardian can likewise delete a managed player’s profile.
  • Backups or logs, if any, are deleted on a rolling basis.

9. Security

We use industry-standard measures to protect your information, including authentication, access controls (row-level security on our database), encrypted transport, and short-lived signed links for video rather than permanent public URLs. Email verification codes (see Section 3) are stored as a hash rather than in plain text, expire after a short window, and can only be used once. No method of transmission or storage is 100% secure, and we cannot guarantee absolute security.

10. Your Rights and Choices

Depending on where you live, you may have rights over your personal information beyond what is described elsewhere in this policy. This section describes rights specific to California and to the European Economic Area, United Kingdom, and Switzerland, in addition to the general rights available to all users.

California Residents (CCPA/CPRA)

If you are a California resident, the California Consumer Privacy Act, as amended by the California Privacy Rights Act, gives you the right to:

  • Know and access the categories and specific pieces of personal information we have collected about you, the sources it came from, and the purposes for collecting it (see Section 3 for what we collect and Section 4 for why);
  • Delete personal information we have collected from you, subject to certain legal exceptions;
  • Correct inaccurate personal information;
  • Data portability — receive a copy of your personal information in a portable format;
  • Opt out of sale or sharing — we do not sell personal information and do not “share” it (as that term is defined under the CPRA, meaning for cross-context behavioral advertising), so there is nothing to opt out of;
  • Limit use of sensitive personal information — we do not collect sensitive personal information as defined by the CCPA (such as government ID numbers, precise geolocation, or health or biometric data);
  • Non-discrimination — we will not deny you service, charge you a different price, or provide a different level of service because you exercised any of these rights.

You may designate an authorized agent to submit a request on your behalf. To exercise any of these rights, contact us at support@prospektsports.com. We will verify your identity before responding and will respond within 45 days, which we may extend once by an additional 45 days when reasonably necessary.

Users in the European Economic Area, United Kingdom, or Switzerland (GDPR)

If you are located in the EEA, UK, or Switzerland, you have the right to:

  • Access the personal data we hold about you;
  • Rectify inaccurate or incomplete personal data;
  • Request erasure of your personal data (the “right to be forgotten”), subject to certain legal exceptions;
  • Restrict or object to certain processing of your personal data;
  • Receive your personal data in a portable, machine-readable format;
  • Withdraw consent at any time, where we rely on consent to process your data, without affecting the lawfulness of processing before withdrawal;
  • Lodge a complaint with your local data protection supervisory authority.

We process personal data under the following legal bases: performance of a contract (providing the app’s core features to you), your consent (for example, when you choose to use an AI-assisted feature or upload a photo for transcription), and our legitimate interests (such as securing the Service and preventing misuse). To exercise any of these rights, contact us at support@prospektsports.com. We will respond within one month, which we may extend by a further two months for complex requests.

All Users

Regardless of where you live, you can exercise many of these rights directly in the app — edit or delete a managed player’s profile, review what is stored for them, or delete your account entirely — or by contacting us at support@prospektsports.com. We will not charge a fee to respond to a verifiable request unless it is excessive, repetitive, or manifestly unfounded.

11. International Users and Data Transfers

Prospekt is operated in the United States, and the information we collect is processed and stored there. If you access the app from outside the United States, you understand that your information will be transferred to and processed in the United States.

12. Changes to This Policy

We may update this policy from time to time. We will post the updated version with a new “Effective date” and, where required, provide additional notice.

13. Contact Us

W. D. Data Solutions, LLC
PO Box 181
Louisville, TN 37777
support@prospektsports.com